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Rotary
Year 1st July 2008 to 30th June 2009
Elected
Club Council Members:
The
Club Council will meet on the following
dates:
at the
offices of P.K.F on Beacon Park in Gorleston
Thursday
July 31st 2008
Thursday
September 18th 2008
Thursday
November 13th 2008
Thursday January 22nd 2009
Thursday March 12th 2009
Thursday April 23rd 2009
MINUTES OF THE CLUB
COUNCIL MEETING held on 24th April 2008
at the premises of
P.K.F.,
BEACON
PARK
, GORLESTON.
PRESENT: Ian Thomson (President), Robert Parker (Senior
Vice-President), Michael Muskett
(Treasurer), Terry Ashbourne (Secretary), Tony King (Assistant Secretary), Mike
Butcher, Bert Collins, John Clark, Richard Delf, Bob Price, Victor Ling, Des
Sadler, Alan Spinks, Ted Witton, Tony Wortley.
APOLOGIES:
John Burroughs, Mike Erskine, Robert Lovick.
MINUTES OF THE LAST MEETING:
Were confirmed as correct with one amendment; that John Tomalin will be assisting John Burroughs
in Haven’s participation in ‘Kids Day Out’ and not become the new
co-ordinator for another 12 months. (page 3, item d, Community Service).
Matters Arising: Tony King stated that it had proved very
difficult to arrange anything yet
with Mrs Ward in relation to keeping a close eye on Ken, as the opportunities
for contact were few.
SECRETARY’S
CORRESPONDENCE & REPORT:
A ‘Proposal for Membership’ form had been
received for Rotarian Richard Fiddy in respect of his desire to transfer from
his present Club in Norwich to Haven. The Secretary handed out copies of the
10-day letter which would be going out to all Members at the next Business Meet.
He said that if the applicant was successful, this
would take membership up to a total of 48. There was also the possibility
of another potential recruit in the near future.
The Secretary advised Council that he had ordered the Regalia needed for
the forthcoming Rotary Year and together with a stock of badges the order would
come to approximately £105.
He
also stated that dates for Council meetings from July had been set by agreement
with Mike Muskett (whose premises would again be made available for meetings on
Thursday evenings).
Details
were given of the recent Ballot for the 8 elected Ordinary Members of Club
Council. The Secretary confirmed that every Haven member had received a
nomination form and that 10 nominations came in. Ballot
forms were then issued, of which 30 were returned, and the results were as
follows; John Clark, Richard Delf, Tony King, Victor Ling, Robert Lovick, Bob
Price, Alan Spinks & Ted Witton polled the most votes.
Victor
Ling was also nominated to be the new Assistant Secretary. Council concurred.
President
Ian said that it was unfortunate that two of the proposed Committee Chairman for
the next Rotary Year had not succeeded in obtaining voting rights on Council.
Although the nomination & voting procedure had followed the democratic path,
the results would not make for sensible decision-making as these Chairmen would
be denied the opportunity to vote for their own proposals.
After
much discussion by Council, Alan Spinks and Ted Witton kindly offered to
relinquish their own voting rights and suggested they be transferred to the
Committee Chairman in question. This gracious offer was accepted by Council and
by agreement bestowed on Mike Butcher, who would be continuing as Foundation
Chairman, and on Michael Self, who was to be put forward to the Club as the new
Vocational Chairman.
Assistant
Secretary Tony King said that this situation should not be allowed to occur in
the future and that he would therefore outline a proposal to overcome this
problem in time for the Club A.G.M. This
formal proposal was put to the membership on 28th April,
seconded by Mike Muskett and carried by a majority of those present.
TREASURERS REPORT:
Michael Muskett gave a verbal report on the Club’s
finances to date and stated that there was
£1755 in the General Fund;
£1130 in the Members Fund; and £19,728.33 in the Charity Account (which
included £3,985 designated to International).
Because Community Service still had £2009 to spend from their allocation,
Mike suggested this amount should be transferred from the Charity A/C to avoid a
shortfall. President Ian made this a proposal, which was seconded by Robert
Parker and agreed by those present.
The Club Subscription for last year had been £60 and the Treasurer
recommended that as the Members Fund was very low, this should rise for the
coming Rotary Year to £80. President Ian made this a proposal, which was
seconded by Mike Muskett and agreed by all those present.
At
the A.G.M. of April 28th the Treasurer put this proposal to the
Membership. It was seconded by President Ian and carried.
After further discussion
President Ian proposed that for next year the Club should also pay its
allocation of Foundation money out of the Charity A/C. This proposal was
seconded by Mike Butcher and carried.
INTERNATIONAL SERVICE
REPORT:
Chairman Richard Delf reported that his Committee
would like to make the following two proposals; that,
£1,000 be donated to the Mercy Ships Charity.
£1,000 be donated to the Wheelchair Foundation.
(The wheelchairs would be distributed as needed by
the Leonard Cheshire Charity).
President Ian seconded these 2 proposals en-bloc and
they were agreed by all those present.
At
the A.G.M.of April 28th this joint proposal was put to the
Membership. It was seconded by Alan Carman and carried by a majority of those
present.
FOUNDATION REPORT:
There was no report from this
Committee.
VOCATIONAL SERVICE REPORT:
Chairman Des Sadler confirmed the proposed Dinner at
Ambitions Restaurant at the College of F.E. was all set for 30th
April and looked to be fully booked.
COMMUNITY SERVICE REPORT:
Vice-Chairman
Michael Woods outlined 4 funding proposals:
1.
Following a recent talk by Mrs
Jude Richardson on behalf of the Samaritan’s, the Community Service Committee
wished to support the local branch with a donation. The sum of £500 was
proposed to go toward equipping their operations room with new chairs.
2.
In response to a request for
financial help from a Mr Ian Baker, who has formed a band at the Methodist
Church in Gorleston, the Committee propose making a donation of £181 which
would cover the cost of 4 drum stands they badly needed.
3.
As reported at Club Council in
March, the 901 Marine Cadets had requested help with funds to purchase equipment
(six tents) and following a visit by a member of Community Service it was agreed
to propose a donation of £269.94 (being the sum quoted by Millets for these
items).
4.
The work of the Alzheimer’s
Organisation had been brought to the attention of Community Service and the
Committee felt they would like to assist this group in some way. A proposal of a
donation of £500 was put forward to be presented to the local branch, either
for equipment or toward the day-to-day running costs.
Michael Woods then formerly proposed
the above donations en-bloc, which was seconded by Bob Price and carried by
Council.
At the A.G.M.of April 28th these 4
proposals were put to the Membership en-bloc. They were seconded by Mike Butcher
and carried by a majority of those present.
CLUB SERVICE REPORT:
Club Service Chairman Robert Parker reported that the
Tri-Club initiative of purchasing and filling 45 Aqua Boxes was still on hold
because of the transport difficulties outlined at Club Council in March. Also
the Tri-Club Dinner is on hold until a convenient date can be agreed.
He stated that the Club Tombola was going okay but
there was some concern regarding the condition of the stand and also the
‘giant teddy’ which is put on display. Co-ordinator John Burroughs would be
made aware of these concerns.
Robert then handed out the latest Social Calendar details .
ANY OTHER BUSINESS:
It was reported that an incident had occurred at the
lunchtime meeting of April 14th when a piece of sculpture brought
along by the guest speaker had got broken. The speaker (Julia Cake) intimated
that the item‘s value was in the region of £500. Although the Club did not
feel in any way directly responsible for the breakage, the Secretary was asked
to enquire whether Rotary Insurance would cover this type of accident.
President Ian was pleased to report that so far 54 tickets had been sold
in support of the Macmillan Fundraiser due to take place on 1st
August at Horning on the Southern Comfort Boat.
Bert Collins reminded Council that any bookings of the Great Yarmouth
Charter Meal would need to be made soon as there were a limited number of
places.
Finally, it was suggested that the Club Gavel should be used at future
Club Council meetings to help keep the natural exuberance and high spirits of
the attendees in order.
The Council meeting ended at this point with the President thanking
everyone for attending.
The
date of the next meeting will be Thursday 31st July 2008.
MINUTES OF THE CLUB COUNCIL MEETING HELD ON Thursday 13th March
2008
at the premises of P.K.F., BEACON PARK, GORLESTON.
PRESENT: Ian Thomson (President), Robert Parker (Senior Vice-President), Michael Muskett (Treasurer), Terry Ashbourne (Secretary), Tony King (Assistant Secretary),
Robert Lovick, Bert Collins, Tony Wortley, Des Sadler, Bob Price, Victor Ling.
APOLOGIES:
John Clark, Mike Erskine, Richard Delf, Mike Butcher, John Burroughs.
MINUTES OF THE LAST MEETING: Were confirmed as correct.
With regard to the previous Club Service report, Tony Wortley said that he had made contact with Ken Ward's wife Joan offering to help Ken in any way, but she said she could manage. Tony King will do a follow-up in offering assistance.
SECRETARY'S REPORT & CORRESPONDENCE:
A letter had been received from the Rotary Club of Huntingdon Cromwell with details of a local Garden Show that could be of interest as a 'Club Day Out'
This was passed to Chairman of Club Service who is organising Haven's Social Calendar.
An invitation has come in inviting teams to take part in the District 1080 Knock-Out Bowls Competition at a cost of £10 per team of three. Club Members would be notified at the next meeting. At the following Business Meeting Mike Spalding agreed to initiate a Club Team.
Registration forms were still available for the Charity Walk at Somerleyton being organised by Great Yarmouth Rotary Club.
These were passed on to Robert Lovick who is hoping to take part.
A letter had been received from the organisers of Lowestoft Air Festival confirming the dates as July 24th & 25th, and asking for support with the collection of monies.
Volunteers from within Haven Club would be asked for at the next meeting. No Club interest.
The Rotary Club of Southwold & District has notified us that the 'Rotary Caravan' will be available from 3rd May until 20th September for use by needy families. Clubs can sponsor a family to enjoy a stay in this caravan for approx' £150 per week.
Details of this will be given to members at the next meeting.
Members notified at the following Business Meeting and asked to contact Secretary.
Following a lunchtime visit to the Club last December by Rotarian Gunvor Hogstvedt Ruberg from Norway, an invitation has been received with regard to twinning her Rotary Club of Lagendalen with Haven.
The Secretary and Senior Vice-President will obtain more information and report back to Council.
Ballot Forms for the R.I.B.I. Conference due to take place in Blackpool on 11th to 13th April have been received. The R.I.B.I. Selection Advisory Committee has made recommendations for the offices of President and Director for the Rotary years 2009/2011.
Council empowered the Secretary to cast Haven votes in accordance with those recommendations. Viz. Jim Moulson and David Liddiatt, subject to agreement by members at the next meeting. After some discussion the Members agreed with the recommendations.
The Secretary gave advance details of R.I. District 1080 Annual Conference which will be held on Saturday 11th October at the Holiday Inn, Norwich North. Registration Forms will be available on the District Website and also in the March edition of 1080 News.
The Club will be made aware of this at the next meeting. Members requested to register.
The Secretary reminded Council that this year's President Elect training session is on 5th April and that District Assembly, which all incoming Club Officers should attend, is on 26th April.
The Secretary advised Council that a new R.I. Club Leadership Plan was being formulated and issued hand-outs of the outline proposals to those present. (copy attached).
More information about this will be given at the President Elect training session on 5th April.
TREASURERS REPORT:
Michael Muskett gave a verbal report on the Club's finances to date and stated that there was:
£1747.97 in the General Fund; £20,327.22 in the Charity Account; and £1216.83 in the Members Fund. In the latter however, there was only £377 left which was not allocated.
Some discussion then took place as to what type of donations could be taken out of the Charity A/c instead of the Members A/c for certain 'good causes' that were not Registered Charities.
Bob Price drew to the attention of Council the paper drawn up in 2004 by Rtn. Michael Woods
(copy attached) which gives examples of when donations can be made for 'charitable purposes' even though the recipient(s) may not be listed as a Registered Charity.
President Ian was of the opinion that we could and should follow these guidelines and, subject to majority consent, use money from the Charity A/c for other 'charitable purposes'.
All those present at Council agreed.
Treasurer Mike then proposed that the Club pay its allocation of Foundation money (£705) out of the Charity A/c. This proposal was Seconded by President Ian and agreed by those present.
At the following Business Meeting the Treasurer repeated this proposal, seconded again by President Ian. After some discussion a vote was taken and the proposal carried by a majority.
Members Norman Bailey & John Clark wish it to be recorded that they voted against this.
INTERNATIONAL SERVICE REPORT: There was no report from this Committee, but the Secretary advised Council that the 5 Shelter Boxes funded by Haven in February this year were allocated to be sent to Kabul in Afganistan to accommodate those affected by severe snows and extreme cold.
FOUNDATION REPORT: There was no report from this Committee.
VOCATIONAL SERVICE REPORT: Chairman Des Sadler outlined a proposed Dinner at Ambitions Restaurant at the College of F.E. with a choice of dates. Council chose 30th April for this (7pm for 7.30). The price would be set at £25.
Members would be advised at the next meeting.
COMMUNITY SERVICE REPORT: Chairman Robert Lovick made two funding proposals:
1. Following a recent talk by Ian Semmons from the charity 'Action Against Pain' Robert's committee wanted to propose a donation of £200 toward this worthy cause.
This proposal was Seconded by Des Sadler and carried.
At the following Business Meeting Robert's proposal was seconded by Bob Price and carried by a majority.
2. Following a fact-finding visit by Rtn.Victor Ling to the 'Red Rose Club' based in Great Yarmouth, Community recommended a donation of £150 to help with the purchase of specialist Bing Equipment that they could not afford to buy themselves.
Bert Collins made the formal proposal. Seconded by Mike Muskett and carried.
At the following Business Meeting Robert repeated this proposal which was seconded by Terry Ashbourne. Some members strongly opposed the proposal but Robert said he felt this donation came under 'charitable purposes' for benefitting the community.
A majority voted in favour with six members voting against
Robert also reported that:
a. The Samaritans were appealing for help with funds and suggested the Club invite a speaker from that organisation to attend a lunchtime meeting. Council Approved.
b. The 901 Marine Cadets and also The Eastern Spirit Show Corps were requesting help with funds to purchase equipment and two members of Community Service would be making further inquiries and reporting back. Council endorsed this proactive stance.
c. John Clark has suggested taking underprivileged children and/or those with learning difficulties to the Children's Christmas Event at Thursford this coming December.
Council thought this to be an excellent idea and asked for more detail to be presented at the earliest opportunity.
d. John Tomalin would be the new co-ordinator for Haven's participation in 'Kids Out' taking over from John Burroughs.
Finally, Robert asked Council's permission to make Club members aware of a planned two-day visit to the Somme, which he and the Secretary will be making on 3rd & 4th June. Other members would be invited to join this excursion. Council had no objections. Members advised.
CLUB SERVICE REPORT:
Club Service Chairman Robert Parker reported that the recent Club Quiz had been an enjoyable event, with a profit on the evening of £177.
He also had to report that the Tri-Club initiative of purchasing and filling 45 Aqua Boxes was currently on hold because of transport difficulties. He asked Council if they thought Haven might like to put extra money into arranging alternative transport and thus take the lead in this venture. Council decided that no further funds should be made available, on the grounds that the original agreement for our involvement was that the transportation would be made available free of charge. Until this was clarified we would take no further action.
At the Business Meeting some Members said Tri-Club involvement was perhaps unwarranted.
For the visit to Southwold Theatre following a meal at the Blue Lighthouse on Friday 15th August, Bert Collins has provisionally booked 36 places.
ANY OTHER BUSINESS:
Bob Price asked Council to consider a proposal in making a donation to the Mayor's Fund which could be presented to the Mayor on his visit to the Club Lunch on 12th May. A sum of between £250 and £500 was discussed and Bob was asked to find out exactly which charities the Mayor is supporting in his year of Office so that our members can be fully informed.
At the following Business Meeting President Ian proposed a £500 donation to the Mayor's Fund
This was seconded by Bob Price and carried by a majority of those present.
John Potter of Potters Leisure Resort has offered assistance with a 'Gentlemen's Evening' which it is hoped will take place on 6th November.
Tony King advised Council that this year's Tri-Club Christmas Carols will be on 10th December
At the Business Meeting the Secretary was asked if any fines had been levied on Members who had failed to give lunchtime apologies. The Secretary replied that no fines had been imposed to date because the Burlington had so far not charged for any discrepancy in the number of meals ordered & eaten. If this situation changes Members will certainly be expected to pay.
The Council meeting ended at 9.30 p.m. with the President thanking everyone for attending.
The date of the next meeting will be Thursday 24th April 2008.
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